BusinessWorks Accounts Payable

BW Modules: System Manager General Ledger Accounts Payable Accounts Receivable Inventory Control & Purchasing Order Entry Payroll Job Cost Home page
	*MicroCount Accounting Systems*
	*The Role of Accounts Payable*
	BusinessWorks’ Accounts Payable module helps manage a company’s expenditures. In addition to maintaining information for an unlimited number of vendors, the Accounts Payable module stores, sorts and organizes information concerning vendor business transactions.
	Accounts Payable Specifications
	Maximum number of vendors	Unlimited
	Maximum vendor balance	$99,999,999.99
	Number of characters in vendor ID	12
	Maximum number of current invoices per vendor	3000
	Maximum number of recurring invoices per vendor	100
	Maximum amount per invoice	$9,999,999.99
	Number of characters in invoice number	12
	Number of characters in invoice reference	12
	Maximum number of transactions	Unlimited
	Maximum number of months to keep history	60
	Maximum distribution accounts per transaction	20
	Maximum number of expense allocation tables	99
	Number of payment terms	99
	Number of cash accounts	9
	Number of digits in check number	6
	Number of distributions accounts on an Instant Check	20
	Maximum number of invoices per check	Unlimited
	Maximum amount per check	$9,999,999.99
	Maximum number of months to post into the past	12
	Maximum number of months to post into the future	1
	Accounts Payable Features
	General Features Provides current and calculated balances for all A/P cash accounts Provides instant inquiry of vendor information including invoices, debit memos, credit memos and application of open credits while in any processing option Allows quick location of vendors and general ledger accounts with a search feature Permits vendor information to be imported from a text file Allows importing of invoices and adjustments Accounts payable information can be exported using over 30 different formats including Lotus 1-2-3^®, dBASE, Comma-Separated Variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others Automatically posts to general ledger Integrates with BusinessWorks Job Cost and Inventory Control modules
	Maintenance Features Maintains complete vendor information, including e-mail address, remit address and purchase order address, month- and year-to-date purchase totals, 12-month purchase history, year-to-date 1099 purchases and last payment G/L expense, accounts payable and discount accounts can be defined on a vendor-by-vendor basis New vendors and general ledger accounts can be added “on the fly” during transaction entry Allows global changes to multiple vendor records at the same time to expedite data entry Optionally includes credit detail on accounts payable checks Optionally prints one check for each invoice paid Supports printing checks on a dot matrix or laser printer Allows flexible payment terms, including number of days, day of month, end of month and end of next month Payment terms can be maintained and assigned to a vendor or determined during invoice entry
	Processing Features Provides full bank reconciliation that includes the ability to clear a range of checks Tracks credit card purchase and purchase history when a credit card is used to pay a vendor. Lets specific vendors and/or invoices be placed on payment hold Allows automatic distribution of invoices to multiple accounts via expense allocation tables Tracks discount dates, amounts and due dates Ability to set up recurring accounts payable invoices Tracks vendor credits as open credits or as negative invoice Prepaid invoices can be entered with check information Allows invoices to be automatically or manually selected for payment
	Checks Allows partial payment of invoices Allows entry of handwritten checks Enter a manual check as voided in one step Generates checks with either detailed or summary payment stubs Allows check printing for vendors and non-vendors without posting an invoice Tracks wasted checks Allows checks to be voided individually or as part of a range Non-vendor checks may be reprinted
	Reporting Capabilities Prints 1099 MISC forms Aging periods are user-defined Aging and open invoice reports can be produced “as of” any date Prints the aging report by invoice date or due date
	Accounts Payable Reports Aging Report Cash Flow Report Cash Requirements Report General Ledger Reconciliation Report Vendor List Vendor Name List Vendor History Report List of Recurring Invoices Detail Report Open Invoice Report Summary Aging Report Discount Analysis Report Payment Selection Report Purchases Journal Adjustments Journal Check Register Handcheck Register Reconciliation Report Bank Transactions Report Bank Deposit Report General Ledger Distribution Report Worksheet Flash Report (summary of Accounts Payable activity) Graphical Report - Aging Graphical Report - Purchase History Graphical Report - Vendor Purchase Highlight Graphical Report - Vendor Balance Highlight Custom Reports Report Groups
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